CMMS, Spindle's Computerized Maintenance Management System, now allows images to be attached to Preventative Maintenance & Work Order tasks. Your Maintenance Engineers will have the ability with their Maintenance Tablet to take pictures of the issue, or the parts needed that can be submitted to the Chief Engineer for Work Order approval. Only images can be attached. While images, snippets, and screenshots of a document, saved as an image, such as steps for part replacement, can be attached, the actual PDF file cannot.

When modifying a Preventative Maintenance task, the location where you make the changes will determine if their permanent or one-time. We provide this ability as not all Preventative Mantaintence tasks go as planned. It may become crucial to your ability to include a screenshot of instructions, add parts, or even add other images just once. Images attached to a Preventative Maintenance task from CMMS Admin will continue to be provided on all subsequent PMs. Any changes within CMMS - Admin is permanent. Images attached in other areas of SpindleLIVE, such as CMMS - Details will only be reflected on that single PM.

Quick Navigation

General Information on Uploading Files
Add Image to Work Order Request

Add Image to a PM

One-Time Occurrence for Image Attachment on a PM

Repeated Occurrence for Image Attachment on a PM

Add Image Attachment to Multiple PMs

Accessing Images on Spindle Login Stations

Contact Spindle Support

General Information on Uploading Files

You have the ability to attach or upload files during the creation of the Work Order Request, SpindleLIVE Preventative Maintenance tasks, and the approval process for Work Orders. If you need assistance approving Work Order Requests, please take a look at Work Order Requests - Approve / Deny.

SpindleLIVE Image File Format Requirements

• • GIF Files or files ending in .gif are allowed.
  • JPG or JPEG Files or files ending in .jpg or .jpeg are allowed.
  • PNG Files or files ending in .png are allowed.
  • All other file formats are not allowed.

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Add Image to Work Order Request

An Image is Worth a Thousand Words! So often, that is the truth, so we added the ability to snap the picture with a Maintenance Tablet through their Spindle Login Station or the SpindleLIVE Mobile App! Users using SpindleLIVE to submit a Work Order Request will also be able to attach images from their PC. Chief Engineers & Maintenance Managers will have the ability to review these images as well as add additional images and/or parts. For more information on assigning Parts to Work Orders, please take a look at User Manual for Parts - Parts Inventory, Manufacturers, & Vendors.

Creating a Work Order

Please take a look at Creating a Work Order Request on a Login Station, SpindleLIVE, or SpindleLIVE Mobile App. The link will discuss the 3 methods provided for Work Order Requests, including the relevant information related to images

Add Parts & Images to Work Orders

Take a look at Work Order Requests - Approve / Deny to learn how to add Parts & Images to Work Orders, either approved or unapproved.

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Add Image to a PM

Here we discuss how to add images to PMs either as a one-time occurrence or repeated occurrences. As discussed above, document files such as PDFs are not acceptable files. Please see User Manual for Parts - Parts Inventory, Manufacturers, & Vendors for adding Parts to PMs. A PM may be generic, and you may want to post an image to help Maintenance Engineers figure out the parts. Or you can attach a screenshot or image of instructions for part replacement as a one-time occurrence. 

When modifying a Preventative Maintenance task, the location where you make the changes will determine if their permanent or one-time. We provide this ability as not all Preventative Mantaintence tasks go as planned. It may become crucial to your ability to include a screenshot of instructions, add parts, or even add other images just once. Images attached to a Preventative Maintenance task from CMMS - Admin will continue to be provided on all subsequent PMs. Any changes within CMMS - Admin is permanent. Images attached in other areas of SpindleLIVE, such as CMMS - Details will only be reflected on that single PM.

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One-Time Occurrence for Image Attachment on a PM

One-time occurrence changes need to be made in 1 of the following 2 areas CMMS - Details or CMMS - Calendar. We will walk through the steps and will only cover CMMS - Details. Just so you know, the process is the same, choose the area you're more familiar with. 

1. 1. Hover your mouse over CMMS, and click Details. By default, the page will always show your Preventative Maintenance tasks first. You can only perform these steps on a PM not yet completed. 
      
      
   2. Locate the PM you need to add an image attachment. Utilize the Search, Assets, Frequency, or Status filters to help locate that PM. Once you've located it, click the 4-square icon to the right of the PM. 
      
      
   3. A new window will appear called Preventative Maintenance Details. Here you can change the Scheduled Date, Assigned to, Parts Required, or Attachments; the changes will only occur once.
      
      

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Repeated Occurrence for Image Attachment on a PM

You'll need to make permanent changes in CMMS - Admin. We will walk through the steps of making these permanent changes. The process is similar to One-Time Occurrences. However, the changes are made in CMMS - Admin. 

1. 1. Hover your mouse over CMMS, and click Admin. By default, the page will always show your Assets first. If the image(s) apply to multiple PMs, please take a look at Add Image Attachment to Multiple PMs. The process outlined here discusses adding images to a PM 1 by 1. 
      
      
   2. At the top, click on PM Instructions. Here are all the PM Instructions to include both Facility & Corporate level PMs available to your plant. If needed, you can switch to Corporate view only and download additional PMs to your plant to be available at the Facility level. 
      
      
   3. For locations with Corporate PM Standards, you will be limited to changes. You can determine the Corporate PM Standards indicated with a checkmark in Corporate Standard. Individuals with access to modify Corporate Standards will need to enable facilities to manage parts & images locally. Typically, this isn't restricted.
      
      
   4. If you need help adding Parts Required, please take a look at Add Parts to PMs (Preventative Maintenance). Click the word Attachments, then Add File . Your typical Windows Open Dialog box is displayed; you'll need to browse for the file just as if you were attaching a file to an email. Once you have your file selected, click Open.
      
      

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Add Image Attachment to Multiple PMs

Adding an image to multiple PMs would be permanent ongoing changes handled in CMMS - Admin. SpindleLIVE does not provide the ability to add an image to multiple PMs for one-time only instances.

1. 1. Hover your mouse over CMMS, and click Admin. By default, the page will always show your Assets first.  
      
      
   2. At the top, click on PM Instructions. Here are all the PM Instructions to include both Facility & Corporate level PMs available to your plant. If needed, you can switch to Corporate view only and download additional PMs to your plant to be available at the Facility level. 
      
      
      
   3. By default, everyone should be able to manage their parts and images at the facility level. Depending on your specific Corporate Standard will determine if you have the ability or not. For locations with Corporate PM Standards, you may be limited to changes. You can determine the Corporate PM Standards indicated with a checkmark in Corporate Standard. Individuals with access to modify Corporate Standards will need to enable facilities to manage parts & images locally. Typically, this is unrestricted and can be done through CMMS, Admin, then Corporate Standards.
      
      
   4. If you need help adding Parts Required, please take a look at Add Parts to PMs (Preventative Maintenance). Click the File Library. There will be a list of images you've previously uploaded, and you have the ability to attach those images to more PMs if needed. In addition, you can also click Add New File and attach this image to multiple PMs. 
      
      

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Accessing Images on Spindle Login Stations

You must have completed the following sections for Images to be displayed during a Preventative Maintenance or Work Order task. For more information on your Spindle Login Stations, please take a look at Creating a Work Order Request on a Login Station, SpindleLIVE, or the SpindleLIVE Mobile App. 

• • Add Image to Work Order Request OR
  • Add Image to a PM

1. Log into your Spindle Login Station as normal. From your Maintenance Equipment screen on your Spindle Login Station, access your Preventative Maintenance & Work Order tasks. They can be accessed by selecting the wrench & screwdriver icon . 
   

   Spindle Users with Management access will be required to toggle between Worker Equipment & Maintenance Equipment.

2. When you begin work on one of these tasks, an icon for Images will be seen. Images not set on a Work Order or Preventative Maintenance task will not be shown if not added through SpindleLIVE. 
   

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Contact Spindle Support

Contact Spindle Support: On the SpindleLIVE website, click the Contact Us option in the Red Question Mark to access our Spindle Resource Center. 

Spindle Resource Center: Provides easy access to our Spindle Help Center articles, virtual Onboarding for SpindleLIVE, missed Announcements, or Share Your Feedback with us. 

Send a Request: If you want to submit a request now, please use this link: Submit a Spindle Support Request⁠. Alternatively, Spindle Support can be reached by email at support@SpindleLIVE.com.