Workforce Login
This Support Article is intended for users with the following screen:
Quick Navigation
Manage Users from Spindle Workforce - New Design & Improved Functionality!
Status Buttons - Splash of Color!
Workforce
Logging into Workforce - Additional Added Security!
Accessing Equipment to Change Classification
Assigning All Lanes with the Same Classification
Manager Entry - New Feature!
Equipment Utilization
Quick Maintenance (Production Worker & Production Management-Initiated)
CMMS - Spindle's Computerized Maintenance Management System - All New Design!
Tasks - Preventive Maintenance & Work Order
Accessing Equipment for Maintenance
Related Links - Find More Information
Manage Users from Spindle Workforce
Exclusive to users with Manager-level access or higher, which empowers managers to control and manage logged-in users within Spindle Workforce efficiently. It offers a range of functionalities, including assigning users to different statuses like Lunch, Break, Meeting, Other Area, and End Shift for individuals or groups.
User List: Displays essential information about logged-in workers.*
Filters: Allow managers to refine the user list based on specific criteria:
Tip: Search Box will search within all viewable fields.
Check Boxes in Employee List: Facilitate selecting individual users or groups using the provided checkboxes. The check box next to Worker Name is a "Select All" box, and check boxes adjacent to individual Worker Names.
Status Options: Enable managers to move selected users into different statuses.
End All Shifts: Production and Maintenance Managers can simultaneously end shifts for all users. Options include All Workers, Production Workers, and Maintenance Workers. It also displayed the number of employees affected by each option.
Restrictions
Logging Employees In: Managers cannot log in their employees who haven't already logged in themselves.
Changing Classifications or Assigned Equipment: Managers cannot move employees between equipment or change their classifications.
Watch a 1-minute video on this section!
The video will play in a larger window.
Status Buttons
Spindle Workforce offers flexibility for customization, so the specific status buttons you see may vary depending on the configuration chosen for your facility. Status buttons are typically located along the top left of the screen and are associated with colors for easy identification. To enter a status, tap the corresponding button.
Logging into Workforce
To log into Workforce, users have two options:
Swipe their RFID card: This is a quick and convenient method for employees who have been issued RFID cards.
Input their PIN: Users can manually enter their PIN using the keypad on the Workforce device.
Security Features
Masked IDs: The numbers are masked for security as users type their PINs. However, users can tap "Show" or "Hide" to reveal or conceal their PINs.
CLR button: This button clears any previously entered information on the keypad.
Backspace button: This button allows users to delete individual characters, similar to the backspace key on a keyboard.
Selecting a Lane
Once users are successfully logged into Workforce, they will encounter a few different options for selecting a lane:
Default Lane: If a user was previously logged into a specific lane on a piece of equipment (such as an Ironer or Small Piece Folder), Workforce will default to that lane upon their next login.
Nearest Equipment or Area: Some login stations are configured to default to the equipment or area nearest to the station, sometimes even being physically attached to the equipment.
List of Areas: If neither of the above scenarios applies, Workforce will display a list of all available Areas within the Plant for the user to select.
The user must select the desired equipment or lane from the presented options to begin working. You can access Areas if the option above doesn't work for you. Further details on changing classifications, initiating pending maintenance, and other related actions will be covered in subsequent sections.
Watch a 1-minute video on this section!
The video will play in a larger window.
Classifications
To ensure accurate production tracking, it's essential your employees match their classification in Spindle Workforce with the product they are currently handling. This typically involves selecting the appropriate classification at the beginning of their shift and updating it as needed throughout the day when product changes occur.
Tip: Do you have Equipment Utilization? Interested in checking out when or how often classification changes occur? Check out this article: Equipment Status Page - Page Overview. Or head over to the Equipment Status Page and look for blue indicator lines.
Accessing Equipment to Change Classification
If you're starting from the main login screen, navigate to the area containing the equipment you need to access.
If you're already assigned to a specific piece of equipment and lane, you can change the classification directly from that screen. Log in! Once you're on the equipment screen, tap the appropriate classification.
Assigning All Lanes with the Same Classification
Each lane can handle different products simultaneously. Tap the classification button that matches the product you're currently handling. To streamline the process for teams working on the same equipment, Spindle offers a convenient way to assign the same classification to all lanes at once. Tap Set for All Lanes This button will apply the selected classification to all lanes on the equipment.
Note: It can take up to 1-2 minutes for your Spindle Production Display to reflect the changes made to classifications.
Watch a 1-minute video on this section!
The video will play in a larger window.
Entering Manual Entries
For equipment and classifications that lack automated data collection, Spindle Workforce provides the capability for manual entry. This feature is commonly used in hand-folding areas and similar manual tasks.
Types of Manual Entries:
Manual entries can be entered as either piece counts or stack counts. The equipment screen will indicate whether a stack count is required for a particular classification. You can have multiple classifications tied to a single piece of equipment, and they can be a mixture of piece and stack count classifications.
Worker Entry:
Log in to Workforce: The user assigned to the manual lane will log into Spindle Workforce.
Access Equipment and Classification: Navigate to the relevant equipment and classification.
Enter Count: Enter the count (piece or stack) as required.
Confirm Entry: Upon successful entry, a confirmation message will appear in the top right corner.
Manager Entry (New Feature):
Log in to Workforce: Managers can log into Spindle Workforce using their credentials.
Access Manual Entry Area: Navigate to the area and equipment where manual counts are required.
Select Lane: Choose the lane of the worker responsible for the work.
Enter Count: Enter the count (piece or stack) for workers in the same manner as described.
Watch a 1-minute video on this section!
The video will play in a larger window.
Maintenance
When equipment needs attention, Spindle Workforce provides tools for production workers, maintenance engineers, janitors, and management users to initiate maintenance requests and track equipment status. Here's how to navigate these features:
Important: The exact options and processes within Spindle Workforce may differ slightly based on your facility's licensing, configuration, and standard operating procedures. Always consult your facility's guidelines, standard operating procedures, and safety guidelines for initiating and managing maintenance requests.
Quick Maintenance (Production Worker & Production Management-Initiated)
This is designed for brief, timed maintenance tasks for Production Workers, typically with a default duration of 2 minutes (this can vary based on facility-specific configuration). Using Quick Maintenance isn't recommended for Emergency Maintenance requests or as part of your process for notifying maintenance engineers.
Production Management Access: Managers can place equipment into Quick Maintenance.
Production Worker Access: Workers can enter Quick Maintenance for equipment their assigned to.
Maintenance Team: Maintenance does not have access to Quick Maintenance as it is designed to handle easy clearable jams, bag replacement on baggers, etc.
Pending Maintenance
Placing equipment into Pending Maintenance doesn't generate alerts for your Maintenance Team. So that you know, your facility's standard communication procedures for maintenance requests will apply.
Equipment Utilization or CMMS Users: If your facility has these modules, you can place equipment into different Maintenance statuses.
Production Worker-Initiated: Only users currently logged into and assigned to the specific equipment and lane can initiate Pending Maintenance.
Production Management & Maintenance Team: Pending Maintenance requires you to be assigned to a Production Lane to access Lane or Equipment Status options.
Production Process:
Log into Spindle Workforce: Workers will be defaulted to the equipment they assigned themselves.
Select Lane Status: Typically labeled "Pending Maintenance" but can differ based on your specific configurations.
Tip: If the entire equipment requires maintenance (e.g., ironers), you can simultaneously set the status for all lanes by tapping Set for All Lanes.
Maintenance Process:
See Emergency Maintenance beow.
Emergency Maintenance
Your facility's standard communication procedures for maintenance requests will apply.
Equipment Utilization or CMMS Users: If your facility has these modules, you can place equipment into different Maintenance statuses.
Production Worker-Initiated: Do not have access to place Equipment into Emergency Maintenance.
Production Management: You will need to be assigned to a production lane in order to place Equipment into Emergency Maintenance.
Maintenance Team: See the below process.
Maintenance Process:
Log into Spindle Workforce: You will be defaulted to the equipment you're assigned to or to all Areas if not assigned to a current task.
Access Maintenance: Tap Maintenance along the top navigation bar.
Select Emergency: The other 2 options discussed in CMMS - Accessing.
Locate Equipment: Once you've located the equipment tap Join to log into the Equipment Lane.
Equipment Status: Select Equipment Status yypically labeled as "Maintenance" but can differ based on your specific configurations.
Maintenance Task / Reason: Select the appropriate options as to the reason for needing Emergency Maintenance.
Set for all lanes: This is only used after you've confirmed it is an equipment problem and not isolated to a specific lane. Please be aware that at times Production may have already indicated it as an Equipment problem using the same method.
Join & Work Collaborateively: If someone is already logged into a task, the button will read "Join." Tap "Join" to collaborate on the task with other maintenance personnel.
Tip: If the entire equipment requires maintenance (e.g., ironers), you can simultaneously set the status for all lanes by tapping Set for All Lanes.
Watch a 2-minute video on this section!
The video will open in a larger window.
Tasks - Preventive Maintenance & Work Order
Accessing Maintenance Tasks
-
Navigate: Tap Maintenance in the top navigation bar.
- The default view shows Work Orders (both PMs and WOs) for this week. Completed tasks are excluded.
Adjusting Task View (Optional)
- Filter: To adjust filters, tap the filter cone icon (
): 963
Reviewing Task Details
- Review: Tap the task title to view details such as Procedural Steps for preventive maintenance tasks.
Collaborating on Tasks (Optional)
- Join: If another technician is working on a task, tap Join to collaborate.
Starting a Task
- Begin: Tap Start to initiate the task.
- Check: Mark off steps as you complete them.
-
Comment: Add comments to highlight issues or provide additional information.
Attaching Images (Optional) -
Document: Attach images to flag issues or provide context for management review.
Completing or Suspending Tasks - Complete: Tap Complete to finalize the task.
- Suspend: Tap Suspend if you need to pause the task and resume it later.
Create a Work Order Request
Create a Work Order right from any Spindle Login Station!
Who can create requests:
Production Workers: Typically, they do not have access. And only if previously granted access in Spindle Admin.
All Leadership & Maintenance Teams: Individuals set as Manager or Maintenance Worker and higher in Spindle Admin.
How to create a request with two options :
Clipboard Icon: The clipboard between Maintenance and Pending / Down will be found along the top navigation bar.
Equipment: You can tap + Work Order to create the Work Order request.
More ways to create requests:
Check out this article to learn how to create work order requests from SpindleLIVE Mobile or SpindLIVE website.
Accessing Equipment for Maintenance
Navigation: Start from the top navigation bar to Join & Work Collaboratively or begin a new maintenance task by accessing Areas and navigating to the specific area containing the equipment.
Equipment: Tap the desired equipment within the area or the list found in Maintenance under the appropriate tab.
Equipment Page: A few options to choose from:
Lane & Equipment Settings: Manage Lane settings and initiate General Maintenance (users must be logged into a lane to access these settings.)
Current Maintenance: Join & Work Collaboratively for ongoing maintenance tasks (regardless of type). An active maintenance task is required for this list to populate.
Upcoming Maintenance: Start scheduled Preventive Maintenance or Work Orders.
Lane & Equipment Settings Tab
Requirements: The user must be assigned a lane to access these settings.
Options (may vary):
Equipment Status: Set equipment status to "Normal" for general maintenance or select the appropriate status for downtime maintenance.
Maintenance Type: Choose the type of maintenance being performed. Option may not be present based on Equipment Status selection.
Maintenance Reason: Select the reason for equipment downtime (if applicable). Option may not be present based on Equipment Status selection.
Maintenance Tasks or Maintenance Reason: Choose the task you will perform, for example, Waxing Ironers or Product Jam.
Current Maintenance Tab
Join Active Maintenance Tasks: Access and join ongoing maintenance tasks directly from this tab. No additional action is needed after joining and logging into the lane. Previously selected options by other users remain the default for any users joining the task. Joining from this tab automatically logs you into the assigned lane. Changes made affect all users assigned to the lane or equipment. Remember to "Set for all lanes" if the change applies to the equipment and not a specific lane.
Upcoming Maintenance
Accessing and starting upcoming maintenance is recommended through the "Maintenance" tab for convenience. However, they can be started here just as quickly with just a few more taps. Starting creates a "Current Maintenance" task for others to join. Joining from "Areas" works in just a few extra taps.
Important Note on Joining Process: No additional action is needed after joining and logging into the lane. Previously selected options by other users remain the default for any users joining the task. Changes made affect all users assigned to the lane or equipment. Remember to "Set for all lanes" if the change applies to the equipment.
Note: We recommend accessing both Join & Work Collaboratively for existing tasks and starting Upcoming Maintenance through the dedicated "Maintenance" tab for a smoother and more efficient workflow. However, both options are available on the Equipment Page for your convenience.
Watch a 2-minute video on this section!
The video will play in a larger window.
Contact Spindle Support
Contact Spindle Support: On the SpindleLIVE website, click the Contact Us option in the Red Question Mark to access our Spindle Resource Center.
Spindle Resource Center: Provides easy access to our Spindle Help Center articles, virtual Onboarding for SpindleLIVE, missed Announcements, or Share Your Feedback with us.
Send a Request: If you want to submit a request now, please use this link: Submit a Spindle Support Request. Alternatively, Spindle Support can be reached by email at support@SpindleLIVE.com.
Comments
0 comments
Article is closed for comments.