Best Practice - Daily & Weekly Login Compliance Checks (Maintenance Workers)Follow
Follow the below steps daily to ensure logging errors are identified
Proper Login Compliance in Spindle is the SINGLE MOST IMPORTANT item that you should focus on, to ensure that the data that is being collected is accurate. This guide will outline some “best practices” to use within SpindleLIVE, to ensure your Maintenance Worker’s time is being properly captured.
As a “best practice”, Maintenance Managers / Chief Engineers should begin each day by verifying previous day’s Spindle data for accuracy. Below are the steps to perform Daily Login Compliance Checks using SpindleLIVE. Once this daily “best practice” process is mastered, it should take Maintenance Managers / Chief Engineers no more than 10-15 minutes per day to perform these checks.
- Navigate to the Analysis page by hovering over the Equipment tab located on the side-bar, and then selecting Analysis.
- The page should be defaulted to View By – Maintenance Worker Hours.
- The Date Picker in the upper right portion of the page should be defaulted for Last Week.
- To change the date range, click on the Date Picker in the upper right portion of the page.
- Select Yesterday (for Daily Checks) or Last Week (for Weekly Checks)
- Click anywhere outside of the Date Picker list of options.
- Click the GREEN Refresh Icon to load the appropriate data.
Each Column Header can be sorted in either Ascending or Descending order by clicking on the respective Column Header (to sort in Descending) and clicking again on the same Column Header (to sort in Ascending).
- First, look at Work Hours to ensure none of your Maintenance Workers logged more hours than they physically worked (i.e. forgot to End Shift in Spindle), as well as those that logged less hours than physically worked (i.e. forgot to log into Spindle).
- Perform the same checks for the following:
- Meeting Hours (if applicable)
- Break Hours
- Lunch Hours
- General Maint Tasks Hours
- Work Orders Hours
- Preventive Maintenance Hours
- Non-Scheduled Hours
NOTE: You are simply scrubbing the data to ensure their hours align with the time they were physically in the facility working, as well as with the appropriate tasks that they performed.
- To further analyze a specific Maintenance Worker’s task performed, click the + expansion icon.
- This provides a detailed overview of each specific task performed (to include, Break, Lunch Meeting and Other Area), that made up the total hours worked for the specified date – see below.
- To view a specific Maintenance Worker’s Maintenance Employee Page, which provides a more in-depth overview of specific tasks/hours, simply click on the Maintenance Worker’s name, as shown below.
- You will then be navigated to the respective Maintenance Worker’s Maintenance Employee Page, as shown below.
NOTE: The Maintenance Employee Page is defaulted to display data for the CURRENT day (Today).
- To modify the date and view Employee Tracking for another day (or range of dates), click the Calendar Icon, as shown below.
- Select the appropriate Date and click Apply
- Expand Totals and then expand Login/Logout Detail to view specific areas logged, with Start, Stop and Total times recorded for each respective task performed.
- Coach the Maintenance Worker if logging errors are present (i.e. forgetting to log out, not correctly recording actual tasks performed, etc. in Spindle)
- If necessary, add a Coaching Moment to document the Coaching Session
- Click Add Entry
- Type in the Details of the Coaching Moment
- Click Save
- Print Coaching Moment (if necessary)
- Click here to learn more about Coaching Moments
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